Five More Things To Help You Manage Your Time As A Virtual Assistant

prettyofficeRemember that there are many different ways to organise your time and to be more productive as a virtual assistant. Yet sometimes you have to look at fundamentals first, before you worry about the specifics.

1. Look at your workspace. Are you operating from home like a majority of virtual assistants? In this case, have you segregated your space from the rest of the home environment? This can be a crucial consideration, especially if you have other family members to worry about. You should have a conversation with everyone, to remind them just how important your workspace is and that they should treat it as off limits when you’re actively engaged therein. This can be difficult especially when there are small children involved, but if you don’t set these ground rules to start off no time management tools or strategies are going to really help you in the long run.

2. When you have set up a do not disturb zone for your working environment you need to remove distractions from that space as well. It may be part of your home, but this is your office so have a minimum of distractions there that could take your mind off the job at hand. Remove clutter and have a professional desk. Have everything that you use regularly close at hand and file everything that you don’t need out of sight. It’s remarkable just how productive you can be without this visual clutter.

3. Often times the management of your productivity during a workday can be directly related to how many hours of sleep you enjoyed the previous night. You won’t be able to focus properly unless you’re refreshed and ready to go, so you need to manage the clock during your sleeping hours as well. No matter how difficult it may be, you’ve got to ensure that you have at the minimum eight hours of sleep, uninterrupted, per night.

4. Next you need to be realistic. Of course it would be nice to have, let’s say, eight hours of totally productive time per day, but this is often not achievable. You need to be able to plan for some unforeseeable time. This could be a last-minute disaster befalling one of your clients, calling for you to step in like a superhero and save the day. If you include a buffer of time for these eventualities then you may be able to avoid losing allocated time dedicated to an important project.

5. In today’s society we’re seeing a rise in the number of people who are addicted to social media, particularly Facebook. Of course social media can be an important part of your business but you need to keep this very firmly in its place. For example, if you need to have a visible presence on some of these social networks on a regular basis, use tools that will allow you to manage and post according to a schedule. You will contain your time in the Lion’s den of productivity to say 30 minutes per day maximum.

What would you consider your biggest time demon?