Top Tips For Delegating Via A Project Management SystemPosted by Tracy Baker on Mar 28, 2014 in Blog, Productivity | 0 comments
One of the biggest challenges facing a small business owner today is undoubtedly the inability to “let go.” Many entrepreneurs start off with a seed of an idea and build themselves up, expanding their small business step-by-step. In these days it is very common for the entrepreneur to be the head cook and bottle washer and to take on virtually every element of the business as it grows. This is a huge undertaking even in the very earliest days of a fledgling organisation. Experts never recommend that you try and take on everything, even when you’re operating out of the box. As the entrepreneur you are supposed to be the creator and not the administrator, after all.
Delegation is the answer, of course. It is the only way that you can expand your business beyond a certain point, as otherwise you will become so caught up in doing administrative tasks that you won’t be able to expand at all. Today, we know that delegation does not mean that you have to go out and employ people directly to work with you, with all the cost in terms of direct and overhead expenditure. Those days are long gone and all forward thinking organisations today understand how beneficial it can be to delegate work to a virtual assistant team in concert with a great project management tool.
There are certain tasks that a small business owner should master without fail. One of these is taking time to ensure that they fully understand how the project management system works, what it can do and how it can be of benefit. By allocating time to understand the workings of such a tool, real benefit can be attained.
A good project management tool can accommodate any number of different projects, tasks, deadlines, updates and modifications. Nothing is too complicated. Once you have taken time to segment the various projects within an organisation it is simply a case of allocating tasks, setting deadlines and generating “to do” lists for relevant individuals.
Whenever a task is created or modified the people who are allocated as being responsible within that particular project are automatically notified. Deadlines are set clearly and if not adhered to warnings and notifications are automatically generated as well.
A wide variety of different files and media can be accommodated within the various projects. There’s no need for further communication systems to come into play at all, as all relevant files can be handled, updated and circulated in a very efficient manner.
Visual timelines enable you to see exactly what is happening with all of the projects, providing deep insight into who is working on what and what’s getting done. There is simply no better way of controlling the day-to-day efficiency of an organisation than through project management software designed for online collaboration. Furthermore, any issue regarding security for a particular project or risk that a particular individual may become over-saturated with information that’s not relevant is handled very efficiently, by simply exercising full control over who sees each project and who sees each other.
Do you Deliberate or Delegate? … let us know in the comments below