When It Comes To Time Management, Analyse First

timemgmtWhere do you start when it comes to time management? You may just feel as if you’re being pulled in so many different directions on any given day you don’t know what you can do to remedy the situation. Certainly, if you arrive at the end of a work week feeling frazzled and as if you’ve been put through the ringer then you have to know deep down inside that you have not been as productive as you possibly could have been.

Experts who devote their time to the study of time management advise several courses of action.

Firstly, in the short term try to make the matter worse by carrying around a schedule, so that you can record everything that goes on in a given day. Yes of course this will make things seem even more challenging as you now have to devote a little bit of time to writing all this down. However, it will be time well spent and an investment in your future. Record all of the activities exactly as they take place including whatever thoughts are running through your mind. You will be able to identify patterns and to help yourself understand exactly what does get done and what precious time is being dribbled way.

Secondly, if you can manage to do this for the course of the week then it may well be an even better investment to devote your Sunday to sorting it all out. Analyse everything and allocate a score based on a scale from 10 to 1 and based on the importance or otherwise of the task or disruption. Be ruthless here and even though there’s a temptation to think that we are all naturally productive, if the schedule shows that you have not been then you should call it as it is.

Remember however to treat any time that has been spent engaged in potentially lucrative, business building activities as a priority. Time spent engaged in activities, conversations or thoughts that can potentially produce the best results must be higher on the scale when it comes to your analysis.

There will always be interruptions. It’s very difficult to eliminate this entirely from your work as none of us live entirely in a bubble, no matter what we try to do. It’s best to build in a certain amount of this “interruption time” to your schedule for the future, so that you don’t get disillusioned or experience frustration when you find those interruptions creeping into your new business life.

For many virtual assistants it is indeed eye-opening to see just how often they drop everything to turn to a phone that’s ringing or an e-mail that just pops up in front of them on the screen. You should get used to not answering the phone each and every time it rings and should get used to turning your e-mail programme off, so that you can control the time of day when you check for messages and not be constantly jumping here and there.

Do you have a Top Time Management Tip? … share it with us below :-)

  • Jennifer Mark

    Exactly, analysis has till now been the most absolute go through with any sort of time management system. Without analysis there will not be any profitability as such. A proper initial analysis today has won the race in each and every stage of the business.

    But as per my perspective I have always managed to give the full control to the tools of softwares that manage to help me go ahead with the things I am surrounded with. Like my sort of time management and time tracking is taken care by quickbooks time tracking software which takes the full control of a project in analyzing and implementing as well when ever the initial data is dumped onto the same at the initial stage.

    Being a tech savvy I recommend the same to most of my friends and business partners as well. Thanks to Quickbooks in extending the help onto me.

    • http://www.coffeenotinc.co.uk Tracy Baker

      Hi and welcome to our blog! Personally I’ve not used quickbooks time tracking but I have used quickbooks for bookkeeping so that’s a very interesting addition that I shall have to look into ;-) Thanks so much for your comment.